From 859124e8429f138e97ef6af1b11eccf9994cba16 Mon Sep 17 00:00:00 2001 From: Manisha Singh Date: Thu, 17 May 2018 15:24:42 -0700 Subject: [PATCH] Initial commit of Office Security --- example/policies/office.md | 90 +++++++++++++++++++++++++++++++++++++- 1 file changed, 89 insertions(+), 1 deletion(-) diff --git a/example/policies/office.md b/example/policies/office.md index 794c0b5..a09a1ef 100644 --- a/example/policies/office.md +++ b/example/policies/office.md @@ -8,4 +8,92 @@ majorRevisions: comment: Initial document --- -# Coming Soon \ No newline at end of file +# Purpose and Scope + +a. This policy establishes the rules governing controls, monitoring, and removal of physical access to company’s facilities. + +a. This policy applies to all staff, contractors, or third parties who require access to any physical location owned, operated, or otherwise occupied by the company. A separate policy exists for governing access to the company data center. + +# Policy + +a. *Management responsibilities* + + i. Management shall ensure: + + 1. appropriate entry controls are in place for secure areas + + 1. security personnel, identification badges, or electronic key cards should be used to validate employee access to facilities + + 1. confirm visitor & guest access procedure has been followed by host staff + + 1. management periodically reviews list of individuals with physical access to facilities + + 1. card access records and visitor logs are kept for a minimum of 90 days and are periodically reviewed for unusual activity + +a. *Key access & card systems* + + i. The following policies are applied to all facility access cards/keys: + + 1. Access cards/keys shall not be shared or loaned to others + + 1. Access cards/keys shall not have identifying information other than a return mail address + + 1. Access cards/keys shall be returned to Human Resources when they are no longer needed + + 1. Lost or stolen access cards/keys shall be reported immediately + + 1. If an employee changes to a role that no longer requires physical access or leaves the company, their access cards/keys will be suspended + + 1. Human Resources will regularly review physical security privileges and review access logs + +\pagebreak + +a. *Staff & contractor access procedure* + + i. Access to physical locations is granted to employees and contractors based on individual job function and will be granted by Human Resources. + + i. Any individual granted access to physical spaces will be issued a physical key or access key card. Key and card issuance is tracked by Human Resources and will be periodically reviewed. + + i. In the case of termination, Human Resources should ensure immediate revocation of access +(i.e. collection of keys, access cards, and any other asset used to enter facilities) through the offboarding procedure. + +a. *Visitor & guest access procedure* + + i. The following policies are applied to identification & authorization of visitors and guests: + + 1. All visitors must request and receive written onsite authorization from a staff member. + + 1. Visitor access shall be tracked with a sign in/out log. The log shall contain:visitor’s name, firm represented, purpose of visit, and onsite personnel authorizing access + + 1. The log shall be retained for a minimum of 90 days + + 1. Visitors shall be given a badge or other identification that visibly distinguishes visitors from onsite personnel + + 1. Visitor badges shall be surrendered before leaving the facility + +a. *Audit controls & management* + + i. Documented procedures and evidence of practice should be in place for this policy. Acceptable controls and procedures include: + + 1. visitor logs + + 1. access control procedures + + 1. operational key-card access systems + + 1. video surveillance systems (with retrievable data) + + 1. ledgers if issuing physical keys + +a. *Enforcement* + + i. Employees, contractors, or third parties found in violation of this policy (whether intentional or accidental) may be subject to disciplinary action, including: + + 1. reprimand + + 1. loss of access to premises + + 1. termination + + +